Jefferson County Little League
Board Meeting Agenda
November 5, 2023 at 6pm - Hampton Inn

Attendants:

Lauren Will

Bryan Sutherland

Keith Kain

Greg Sager

Greg Stevens

Chris Bush

Donnie Bean

AJ Mason

Larry Guerra

Anthony Thomas

Danielle Utterback

TJ Utterback

Amanda Impellizzeri

Kaysie Staubs
Rick Hahn

Josh Didion

Dina Didion, via Zoom

• Call to Order

• Reading & Approval of October 14 General Assembly Minutes

  • Motion to Approve Lauren, 2nd Larry, all approved

• Reading & Approval of September 17th Board Meeting Minutes

  • Motion to Approve Lauren, 2nd Larry, approved

• President, Bryan Sutherland

  • Electronic Meeting Bylaw- Review and approve

    • Motion to Approve Lauren, 2nd Amanda, all approved

  • Determine Holders of Open Positions

    • Secretary  - Greg Stevens motion for Dina Didion, Larry 2nd, all approved

    • Player Agents

      • Softball - Kaysie Staubs - Larry motioned, Greg Stevens 2nd, all approved

      • Baseball 1 - Dina Didion  - Larry motioned, Greg Stevens 2nd, all approved

      • Baseball 2 - Amanda Impellizzeri -  - Larry motioned, Greg Stevens, 2nd all approved

    • Safety Officer - Lauren motion for Keith Kain, Larry 2nd, all approved

    • Director of Majors - a vote was taken as there were 4 nominees - Anthony Thomas was approved by a vote of 6 to 4 to 4 over Chris Bush and Josh Didion, respectfully

    • Treasurer - Greg Stevens motion for Josh Didion, Greg Sager 2nd, all approved

    • League Information Officer - Greg Stevens motion for Dina Didion, Larry 2nd, all approved and Amanda will be the back up

  • D6 Fall Meeting Recap

  • JCLL BOD Duties Bylaw - Keith motioned, AJ 2nd, all approved

  • Addition of manager / coach code of conduct - to be signed by every coach and manager, see example - discussed - tabled

  • Field Prep document, see example - discussed 

  • New SafeSport Manager/Coaching requirement

  • Scheduling Approvals discussion

  • Opening Day will be April 6th with rain date of April 13th

    • Lauren to head the committee

• Vice President, Greg Stevens

• Treasurer, TBD

  • Treasurer’s Report - Greg Sevens motioned, Greg Sager 2nd, all approved

  • Hopes Scholarship, Dina Didion - discussed setting this up to help families who have a Hope’s Scholarship - all agreed this is a good thing to help families

• Director of Tee Ball and Minors (A), Lauren Will

  • Travel Ball Policy - discussed

  • August 6th WVU camp - discussed

  • QR code for fundraising-Venmo - add to Fundraising Page

    • Completed

• Director Fields and Facilities, Rick Hahn

  • Visitor from Dominion Power discussed lighting projects and potential options

    • Discussed getting permission from District on moving existing majors lights to minors field

  • Musco lights for majors field

  • redoing infield on majors field

  • Set a closure date for the fields to allow winterizing - fields officially closed

  • Requested $3,000 for infield work - Greg Sager motioned, Keith 2nd, all approved

  • Requestioned $3,000 for pull behind unit - Lauren motioned, Greg Stevens 2nd, all approved

• Director of Fundraising, Danielle Utterback

• Director of Equipment, James Mason

  • Discussed timing of registration for ordering of uniforms - decided to keep the registration timing the same and will order based on an average of what sizes we used the last couple of years. 

• Director of Juniors, T.J. Utterback

• Umpire in Chief, Donnie Bean