Jefferson County Little League
Board Meeting Minutes

January 7, 2024 at 6pm -  Hampton Inn

Attendants:

Bryan Sutherland

Dina Didion

Josh Didion

Kendall Burke

Greg Stevens

AJ Mason

Rick Hahn

Keith Kain

Kaysie Kain

Amanda I.

Greg Sager

Larry Guerra

Scott Cogan

Danielle Utterback

TJ Utterback

Kevin Corey

• Call to Order at 6:01 pm

• Reading & Approval of Minutes from December 3, 2023 meeting

  • Motioned to Approve by Greg Sager, Rick H. second, all approved

• Reports of Officers

  • President (Bryan)

    • District 6 Meeting - Moorefield 2/4, begins at 9:30am - Umpires, League Officials and Player Agents

  • Treasurer (Josh)

    • Treasurer’s Report

      • Greg Sager motioned to approve, AJ second, all approved

      • Checking - $2,865.20

      • Savings - $70,008.90

      • Debt - $980.80

    • Handling ARPA Funds

      • Reminder, everything needs to be officially approved through the board before anything is spent

      • ARPA funds from JCC is delayed due to issues on the JCC side

    • Treasurer Transition

      • Keith motioned to approve Kendall as Treasurer, Greg Sager second, all approved

  • Vice President (Greg)

    • New Insurance

      • Erie Insurance - same coverage, lower cost

        • Greg Stevens motioned to accept Erie, Kendall second, all approved

  • Player Agent, Baseball (Amanda & Dina) / Player Agent, Softball (Kaysie)

    • Registration is Now Open

      • 65 registered

      • 94 in the cart

  • Director Fields and Facilities (Rick)

    • Potomac Edison - Parking Lot Lights - 2 sets of lights - $10 per month, and they will service them - move forward

    • New Lighting Contract

      • Company is willing to take $60,000 down payment.

      • Greg Stevens motioned to accept Techline Sports Lighting contract, Keith second, all approved

      • Greg Stevens motioned to pay Potomac Edison $2,000, Keith second, all approved

  • Director Minors AA/AAA (Kevin)

    • Tentatively Set March 9th as Coaches’ meeting

    • Double A Rules - Discussion to change time frame of games

    • Triple A Rules - Discussion on 5 run rule in last inning

    • Field Expansion

      • Need to seriously consider building new field in lower space - roughly 23 teams between AA, AAA and Majors - only 2 fields

  • Secretary (Dina)

  • Director Juniors (TJ)

  • Director Softball (Scott)

  • Director of Equipment (AJ)

  • Director of Fundraising (Danielle)

    • Dick’s Sporting Goods - will donate $1,000 

    • Working on reaching out to the Sponsors from last year

    • Concession Stand - requesting to create a committee

  • Safety Officer (Keith)

  • Information Officer (Dina / Amanda)

• New Business Tabling / Adjourn

  • Next Meeting - Monday, 2/12 @ 6pm at the Hampton