Jefferson County Little League
Board Meeting Minutes
Monday, February 12, 2024 at 6pm -  Hampton Inn

Attendants:

Bryan Sutherland

Donnie Bean

Danielle Utterback

TJ Utterback

Chris Bush

Lauren WIll

Greg Sager

Kendall Burke

Larry Guerra

Greg Stevens

Kevin Corey

AJ Mason

Anthony Thomas

Amanda I

Kaysie Staubs

Dina Didion

Called In: Josh Didion, Scott Cogan, Rick Hahn

• Call to Order

• Reading & Approval of Minutes from January 7, 2024 meeting - Amanda motioned to approve, Bryan second, all approved

• Reports of Officers

  • President (Bryan)

    • District 6 Meeting update

    • New Training Requirement Update - Abuse Training - Per Nevin, all volunteers need the new Abuse Training. 

      • Need to do it do at Coaching Clinic

        • Need to push Umpires and Coaches to complete

    • Background Checks / Volunteer Update - need to stay on top of this

    • Rent 1 Handicap portajohn  for Sam Michaels so we can use their fields in March - $185 – Greg Stevens motioned, Greg Sager second, all approved

  • Treasurer (Kendall Burke)

    • Treasurer’s Report - Greg Stevens motion to approve, Lauren second, all approve

      • Interest Checking - $91,409.86

      • Debit Card - $980.86

      • Simple Savings - $7,847.03

    • Waiting on refund from other insurance company - switched to Erie

  • Secretary, Information Officer (Dina)

    • Opening Day Update, need to push off one week, now set for April 13th

      • High School has an event on April 6th - need to pick another day

      • Working on collecting online auction items

        • Need items from local businesses

      • Mascots are setup, thanks to Lauren

    • Approvals via email

      • Release of the Clark Family to play in Clarke County

      • Release of the Light Family to play in Clarke County

  • Safety Officer (Keith)

    • CPR certifications - need to get this done and turned into Keith

  • Player Agent, Baseball (Dina/Amanda)

    • Registration Update

      • Numbers Registered:

        • Closes in 4 days - low numbers - need to consider extending one more week? Host another in person?

          • Kendall motions to extend registration to Wednesday, the 21st, but do not announce until Saturday, 2/17.  Offer in person on 2/17 from 9-11. Kevin second the motion. All approved

    • Release Tyson Prezzi from the Giants back into the draft - motioned by Greg Stevens, Amanda I second, all approved

    • Release Bentley Delauder from the Cubs back into the draft - AJ motion to release, Lauren second , all approved

    • Release Paxton Thomas from Cubs back into the draft - AJ motion to release, Lauren second, all approved

    • Tryout Time Frame

      • Set for March 2nd and 3rd - times to be determined, trying to work around other sports schedules

      • Backup - The Battery has agreed to be the location if we need to move indoors

  • Player Agent, Softball (Kaysie)

    • All Star SOP for Softball - must add a clarification about what division they would play in - Amanda I motioned, Lauren second, all approved

    • Waiver for Gabriella Strachan - lives in Martinsburg but they do not have softball program - Lauren motioned, Amanda second, all approved

  • Director of Tee Ball / A (Lauren)

    • Ground Rules

      • Tee Ball - cleaning up the procedure, reduce time limit to 60 minutes, remove reference to catcher - Larry motioned, Bryan second, all approved

    • Working on descriptions for divisions to help parents decide - it will be placed on our website as a reference guide

  • Director Fields and Facilities (Rick)

    • Fencing - VA Groundworks installed the fence around tee ball fields and started relocation of majors fencing. Donated machines and machine time.

    • Larry is requesting

      •  $5,00 for labor to install fencing, Dina motioned, AJ second, all approved 

      •  $2,500 for supplies Dina motioned, AJ second, all approved 

  • Director Juniors (TJ)

    • Manager / Coaches Approvals

      • Assign Ray Danner - Juniors Manager - all approved

    • Juniors / Seniors Divisions

      • Seniors to start in May - details to follow at a later date

  • Director of Majors (Anthony)

    • Discussed Majors tournament – tabled

    • Expansion team and draft plans

      • Plan created and will submit to LL for approval

      • Table decision to expand until final numbers are in

    • Ground Rules

      • Add continuous batting order discussion – tabled until we decide what we are doing with expansion and final numbers

  • Director Minors, AA/AAA (Kevin)

    • Reviewed Numbers to date

  • Director Softball (Scottie)

    • Ground Rules

      • Minors Kid Pitch - Add Brunswick rule - Coach comes out and pitches after so many balls / walks run this method for ½ the season then remove coach pitch after 4 weeks - Greg Stevens motioned, Kevin Corey second, all approved

    • Manager / Coaches Approvals

      • Assign Nick Paulett to Minors - Coach Pitch -  - all approve

      • Assign Bryan Sutherland to Minors - Player Pitch- all approve

      • Assign Matthew Staubs to Minors  - Player Pitch - Manager - all approve

      • Assign Wes Jenkins to Minors - Player Pitch - Manager - all approve

      • Assign Scott Cogan to Juniors - Manager -  all approved

      • Assign Jay Pic. to Juniors  - Coach - all approved

      • Assign Adam Lenke to Juniors - Coach -  all approved

      • Assign Crystal McGaha to Minors- Player Pitch- TABLED

  • Director of Fundraising (Danielle)

    • Concessions Committee

      • Rick and Larry will keep concession stand stocked

      • AJ motioned to have Chris Bush as Concessions Committee manager, Larry second, all approved

    • Struggling with finding banner sponsors - will continue to reach out to local business

    • Gently Used Equipment - discussed how to handle this concept

  • Director of Equipment (AJ)

    • AJ requested $8,000 to purchase equipment (balls, tees, umpire equipment) – Larry motioned, Kevin second, all approved

    • AJ requested to $40 per person for uniforms – Lauren motioned, Kevin second, all approved 

• New Business Tabling / Adjourn
  Next Meeting – March 3, 2024 at 6pm