JCLL Board Meeting Agenda & Minutes December 5, 2021
6:00 pm November minutes accepted I. Welcome Dr. Gibson 6:17 pm
● Dr. Gibson arrives, board members introduced themselves.
● Questions/comments: Internet and security cameras would need approval
of the cables. Does not anticipate there being any issues.
● Parking - send JHS our schedule so we can use the lot next to the softball
field.
II. Bathroom 6:08 pm
● Josh went to see the bathroom and spoke with the owner, Jordan. Josh
had previously sent an email with details and proposed budget. Bank will need information on the league finances. Questions on the cost of electricity, water, cleaning, etc. If we are going to put in a concrete pad under the bathroom, we would need to submit a change of property form (should probably fill that out anyways just in case).
● Location - possibly by the concession stand/batting cage.
● Finances - $18,000 loan paid back in approximately $450 installments per
month (Exact amount would be determined once the loan is approved).
● Peter motioned to approve, Donnie seconded the motion. Board has
approved the finances and loan.
● Have Jordan sign a contact that he is going to work on the roof for us.
● Greg Sager to run the finance committee and Peter to run the mechanics,
etc. of it. Peter to be the project manager.
● Provided to bank: Peter to be the point person (Heather, Greg, Donnie,
Larry)
III. Uniforms ● Update from Peter - contact on uniforms. Peter to ask Lauren about her
contact. Middletown Sports. IV. Spring Registration, including pricing discussion
● 7:21 pm - last year we had a $5 increase - $75 registration, $50 mandatory
fundraiser.
● $20 fee if you are going to waive your responsibility added to your
registration.
● 1 fee per family - Donnie raised motion, Kevin second. Motion passed
unanimously.
● Each family has to volunteer at least one time for each team that they are
on.
● Age limits in the concession stand - Donnie to come up with plan on ages
in concessions
● Age registrations: 10, 11, 12 all have to try out for Majors
● 9 year olds should have an option of playing up or playing down
V. Ground Rules from each Director
● All managers responsible for having an umpire available to call the bases.
Once managers and coaches have been selected
● 21. All managers will be responsible for having an umpire available when
games are played. Once managers and coaches have been selected, a list will be given to UIC. UIC will delegate the umpires and they will be in contact with. Greg Stevens proposed the motion, Brenda seconded and it was passed.
8:08 pm
● Minors rules stay the same - Dina proposed motion, Greg Stevens
seconded and it was passed. VI. League Charter Submitted ● Josh submitted the League Charter and it was approved. Paid for with
funds from the year before since we overpaid last year. Fees are going up
for the next year. VII. ASAP Plan
● No changes except for rules & regs on Covid.
● Lights - addendum on our safety plan this year so the league knows that
we are in the process? Board decided to leave it the way it is.
● CPR and AED certification lasts two years - do we want to have her come in
and do another CPR class for everyone?
● Send something out to allow people to come and get certified if they want
to be.
● Mandatory for the board.
VIII. Treasurer’s report
● Checking account $7,665.45
● Debit $571.79
● Savings $2,000
● Current allocated: $1,000 for batting cage
● $300 concession stand lighting
● Peter motioned to not accept this month’s treasurer’s report - Brenda
seconded the motion and needs to be redone and emailed to everyone.
Unanimously passed.
VIII. Concession Lights & Screen Door ● 8:32 pm Donnie reports that the lights are about 75% done. Will put some
shields on some of the lights. Under $300. ● Repair of the screen door. IX. Concession Inventory
● Donnie reports on concession inventory - $1,000 needs to be allocated
around opening day for a start on the concessions.
● Possible to re-do the meeting room so we can have a space to hold things.
X. Internet
● 8:46 pm Comcast - $7,000 for the line but we don't have to pay it as long as we sign onto a 3 year contact
● $119 a month
● We can extend our camera system
● $10/month per camera, $20/month for the video storage
● Buy a $300 device to extend WiFi for the whole property.
● We can get rid of the Frontier phone and get a phone through Comcast
Business. Phone can be programmed to go to any other phone.
● Brenda put up the motion, Ally seconded, motion passed - Greg to initiate
the contract
XI. Safety – parking lots, signage & new building placement
● Handicapped parking - 3 spots
● 2 spots near the concession stand to have the people managing the
concession stand working.
● Brenda proposed to add another entrance on the other side of the parking
lot.
● Tabled the handicap parking discussion.
● Indoor batting cage
XII.
Safety requirements & certifications - Brenda discussed earlier
Suggestion from Greg S. on base umpiring
● Added into the ground rules
● $500 for Mower maintenance - Greg Sager motion, everyone voted yes
● Next meeting - January 2 at 6 pm
● Talk about the water softener
P.O. Box 339 Ranson, West Virginia 25438
Email: [email protected]