News Detail

8

Dec, 2019

December Board Meeting

Jefferson County Little League Board Meeting

December 8th, 2019

Member’s Present: Heather Lowery, Donnie Engle, Greg Sager, Josh Didion, Martha Sager, Mike Moulton, Abigail Dudley, Megan Guerra, Larry Guerra, Lauren Will, Brenda Engle, Greg Stevens, and Mary Martin

President’s Report:

·         Introduction of all Board members. This was the first meeting with all member’s present.

·         Budget: Heather and Greg will meet to work on a budget for the upcoming year.

·         Registration:

o   Opening online on 1.1.2020 – Closing on 3.6.2020

§  We are adding Birth Certificate and School Enrollment forms to the website.

o   Tryouts held on 3.7.2020 and 3.8.2020

o   Drafts will occur that Monday and Tuesday, and practices will start that Saturday.

o   March 14th 2020 will be the Coaches Meeting to be held at the Bus Garage.

o   4.13.2020 Games will begin

o   4.18.2020 – Opening Day Ceremony

·         Rained out is starting to charge fees for text messages. We will be looking into alternative ways to notify parents of cancellations and delays.

·         Ground Rules

o   Donnie Engle motioned to approve Single A Ground Rules.  Megan Guerra second the motion. Motion passed.

o   Mike Moulton motioned to approve the Double A Ground Rules. Larry Guerra second the motion. Motion passed.

o   Mike Moulton motioned to approve the Triple A Ground Rules. Abigail Dudley second the motion. Motion passed.

o   Tee Ball, Majors, Juniors and Softball will be handled at a later meeting.

Treasurer’s Report:

·         Looking into online reporting and online bill paying.

·         $19,769.05 – Current Checking

$6,928.96 – Savings

$671.85 – Card

$27,369.86 – Total

·          Mike Moulton motioned to approve the Treasurer’s Report. Abigail Dudley second the motion. Motion passed.

Secretary’s Report:

·         Josh Didion motioned to approve the Secretary’s Report. Megan Guerra second the motion. Motion passed.

 

Player Agent:

·         Reviewed the handout given out by Abigail Dudley.

·         Reviewed tryout information and dates.

·         Reviewed information for emails to send out.

·         Facebook ads – Two campaigns – During the beginning and middle of the registration process.

·         New Coaches information handout.

·         New Signage needs to be ordered

o   Brenda Engle motioned to allocate $700.00 to the purchase of new registration signs for the league. Donnie Engle second the motion. Motion passed.

Fundraising:

·         Cash Bash

o   Discussed different ways to make money during the event.

o   Possible Gun Raffle

o   Possible streaming of sports events.

o   Abigail Dudley motioned to allocate $100.00 dollars to the purchase of Cash Bash tickets. Donnie Engle second the motion.

·         Raffle Tickets for Registration

o   Megan Guerra sent Brenda Engle information regarding Raffle Tickets.

o   Mary Martin motioned to allocate $250.00 for the purchase of Raffle Tickets. Megan Guerra second the motion. Motion passed.

·         Sponsor Letters

o   Need to be mailed or delivered ASAP

Old Business:

·         Opening Day:

o   Will Shephard will be our DJ for the day.

o   We will be recognizing our All Star teams and LL Tournament Teams.

·         Supplemental Insurance: Jones Insurance edited our policy to cover what our LL insurance does not currently cover. It also covers our new lights.

Field Manager:

·         Mike Moulton motioned to allocate $650.00 dollars to the repairs of the hydrant. Megan Guerra second the motion. Motion passed.

Director of Majors:

·         Donnie Engle has volunteers for umpiring.

·          Dates have been established for training

o   Mike Moulton motioned to allocate $100.00 for the use of the Presbyterian Church for training. Greg Stevens second the motion. Motion passed.

Motion to Adjourn:

·         Mary Martin motioned to adjourn. Greg Stevens second the motion. Motion passed.

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