Jefferson County Little League Board
Meeting
December 8th, 2019
Member’s Present: Heather Lowery, Donnie Engle, Greg
Sager, Josh Didion, Martha Sager, Mike Moulton, Abigail Dudley, Megan Guerra,
Larry Guerra, Lauren Will, Brenda Engle, Greg Stevens, and Mary Martin
President’s Report:
·
Introduction of all Board members. This was the
first meeting with all member’s present.
·
Budget: Heather and Greg will meet to work on a
budget for the upcoming year.
·
Registration:
o
Opening online on 1.1.2020 – Closing on 3.6.2020
§
We are adding Birth Certificate and School
Enrollment forms to the website.
o
Tryouts held on 3.7.2020 and 3.8.2020
o
Drafts will occur that Monday and Tuesday, and
practices will start that Saturday.
o
March 14th 2020 will be the Coaches
Meeting to be held at the Bus Garage.
o
4.13.2020 Games will begin
o
4.18.2020 – Opening Day Ceremony
·
Rained out is starting to charge fees for text
messages. We will be looking into alternative ways to notify parents of
cancellations and delays.
·
Ground Rules
o
Donnie Engle motioned to approve Single A Ground
Rules. Megan Guerra second the motion.
Motion passed.
o
Mike Moulton motioned to approve the Double A
Ground Rules. Larry Guerra second the motion. Motion passed.
o
Mike Moulton motioned to approve the Triple A
Ground Rules. Abigail Dudley second the motion. Motion passed.
o
Tee Ball, Majors, Juniors and Softball will be
handled at a later meeting.
Treasurer’s Report:
·
Looking into online reporting and online bill
paying.
·
$19,769.05 – Current Checking
$6,928.96 – Savings
$671.85 – Card
$27,369.86 – Total
·
Mike
Moulton motioned to approve the Treasurer’s Report. Abigail Dudley second the
motion. Motion passed.
Secretary’s Report:
·
Josh Didion motioned to approve the Secretary’s
Report. Megan Guerra second the motion. Motion passed.
Player Agent:
·
Reviewed the handout given out by Abigail
Dudley.
·
Reviewed tryout information and dates.
·
Reviewed information for emails to send out.
·
Facebook ads – Two campaigns – During the
beginning and middle of the registration process.
·
New Coaches information handout.
·
New Signage needs to be ordered
o
Brenda Engle motioned to allocate $700.00 to the
purchase of new registration signs for the league. Donnie Engle second the
motion. Motion passed.
Fundraising:
·
Cash Bash
o
Discussed different ways to make money during
the event.
o
Possible Gun Raffle
o
Possible streaming of sports events.
o
Abigail Dudley motioned to allocate $100.00
dollars to the purchase of Cash Bash tickets. Donnie Engle second the motion.
·
Raffle Tickets for Registration
o
Megan Guerra sent Brenda Engle information
regarding Raffle Tickets.
o
Mary Martin motioned to allocate $250.00 for the
purchase of Raffle Tickets. Megan Guerra second the motion. Motion passed.
·
Sponsor Letters
o
Need to be mailed or delivered ASAP
Old Business:
·
Opening Day:
o
Will Shephard will be our DJ for the day.
o
We will be recognizing our All Star teams and LL
Tournament Teams.
·
Supplemental Insurance: Jones Insurance edited
our policy to cover what our LL insurance does not currently cover. It also
covers our new lights.
Field Manager:
·
Mike Moulton motioned to allocate $650.00
dollars to the repairs of the hydrant. Megan Guerra second the motion. Motion
passed.
Director of Majors:
·
Donnie Engle has volunteers for umpiring.
·
Dates
have been established for training
o
Mike Moulton motioned to allocate $100.00 for
the use of the Presbyterian Church for training. Greg Stevens second the
motion. Motion passed.
Motion to Adjourn:
·
Mary Martin motioned to adjourn. Greg Stevens
second the motion. Motion passed.