Jefferson County Little League
Board Meeting Minutes
6/29/23, 6pm Hampton Inn

Attendants:

Dina Didion

Josh Didion

Larry Guerra

Greg Stevens

Greg Sager

Abbie Dudley

Kevin Corey

Brenda Engle

Lauren Will

• Call to Order – Motion to begin Kevin Corey at 6:08pm

• Special Guest - Morrigan “Gunny” Dudley, softball player on 9/10/11 All Star team, played Softball Majors – wanted to express her concerns over the way the 9/10/11 All Star team is being managed

• Reading & Approval of Minutes

  • Motion to approve Minutes by Josh, second by Lauren, approved

• Reports of Officers

  • President (Greg Sager)

    • Talked about 9/10/11 All Star situation. Will be down one coach as the one coach is going to Spain. 

    • Gave updates on tournament teams.

    • Someone has offered to  donate a mower to the league

    • Discussed the cost of the musco lights. 

  • Treasurer (Josh)

    • Treasurer Report – Lauren motioned, Larry seconded, report approved

      • Report not finalized as it is not the end of the month

    • Waste Management update

      • Discussed switching to Apple Valley Waste  - lower cost and includes trash bins

    • All Star jersey money collection

      • All collected

    • All Star State money Distribution – discussion

      • Greg Motion to approve reimbursement  using the following  formula for each family and coaches without players (calculation: 50% of average of hotels times 3 days) for any team that is eligible per All Star SOP and divide the All Star banner sponsorship money ($2000) by all players that qualify per the SOP, Brenda seconded, motion approved

  • Secretary, Information Officer / Director of Fundraising (Dina)

    • 8/9/10 Fundraising

      • Ledo’s is doing a three day spirit event

      • Hillside Vet donated $100

      • Also collecting donations via Venmo and BetterWorld online platform (same one we used for auction)

  • Director Fields and Facilities (Larry)

    • Lumber and netting for Jr's field – to meet High School safety requirements

      • Trying to get the lumber donated

      • HomeDepot is willing to donate some boards – need letters

    • Fencing for minors field 

      • Will repair existing backstop

    • Backstop for teeball fields 

      • Waiting on a quote

    • Tarps Discussion – quote for tarps is $3,600. We originally approved $2,000. – Use left-over approved equipment funds to cover the cost of the tarps. 

  • Player Agent, Baseball (Abbie)

    • Fall Ball updates and schedule

      • 95 signed up

      • Registration to close 7/29

      • Start the season 8/12 to 10/14

        • Games start 8/26

  • Director Softball (Bryan)

    • Propose Kaci Rice as 9/10/11 All Star Softball Coach - approved via email

  • Director of Concessions (Brenda)

    • Report on upgrades and repairs

      • Gave a report on 2 years worth of changes

      • Pettit doing treatments for free – will need to negotiate for 2024

    • Fall ball - concessions and staffing

      • Limited menu for fall

      • Needs a schedule for fall ball as soon as we can so they cover the concession stand

        • Request schedule consideration

    • Vender update – eliminated FoodPro and now using Jason from Kurtzy Food Service

    • Greg Stevens motions to give a $50 gift card to Avery. Kevin seconded. All approved.

  • Vice President/Director of Tee Ball/Safety (Lauren)

    • 5 benches left for tee ball

    • Safety – Air Quality – orange okay to practice, red do not practice

    • 9/10/11 All Star Softball injury at 6/28/23 baseball game

  • Director of Majors (Greg St)

    • Meeting with Mayor of Ranson to see if we are getting any ARCA money

  • Director Minors (Kevin)

  • Director Juniors (Mike)

  • Umpire in Chief (Donnie Bean)

  • Director of Equipment (James M)

  • Coaches Coordinator (Anthony)

• New Business Tabling / Adjourn